4 Essential Lessons to Learn During a Project Management Crisis
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By Lyndsey Mclaughlin
The role of a project manager is a challenging one and this means there is also the additional responsibility of being able to handle problems as they arise. An effective project manager should always have a contingency plan to enable them to cope with a crisis and to get the project back on track. If you are facing a project management crisis, fear not, there are ways to deal with it without jeopardizing the project.
Identify the Problem
The first step is to identify the crisis, as this will enable you to gain a better understanding of how to deal with it. Some typical problems may be that the project is running over budget or that it is unlikely to be delivered on time. It could be that the client has changed their expectations, which can often happen with projects. It is important not to panic when a crisis has been identified and instead, deal with it in a calm and productive way.
As well as identifying the problem, you also need to gain an understanding of how the problem has arisen in the first place. When you have this knowledge, you will be better equipped to understand how to deal with it. For example, if your project is unlikely to be delivered on time, it may be down to a lack of essential resources. A member of your team may have left the project unexpectedly or they may not have fulfilled the expectations of their role. These problems can happen in any project and without warning, so it is important to know exactly why the crisis has arisen.
Communicate with Team
In order to be able to handle a project management crisis, it is important to communicate effectively with your team and anyone who may be associated with the project. Although you may be running the project, it doesn’t mean that you need to deal with problems yourself and if you don’t communicate with your team, they may not be aware of the issue until it’s too late.
Together with your team, you can decide on what action to take to deal with the crisis. For instance, if you have lost an essential resource, you may be able to assign the additional tasks to other team members. If you are behind schedule, it may be that members of your team can work extra hours to get it back on track. There are always ways to deal with a crisis and as they say, two heads are better than one!
Learn more with our Project Management Professional Online Course.