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PMI’s 5 Phases of Project Management

Posted on May 9, 2016 7:20 am;

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By Rebecca Langdon

Project Management in itself is a broad area of expertise, but it can be thought of as a series of

distinct phases, which in some cases do happen simultaneously. The Project Management Institute

(PMI) helpfully divides the Project Management process up into 5 distinct phases as follows;

1- Project Initiation

This is the beginning of the project and the point at which the project will be broadly defined. It

usually starts with a Business Case and a Feasibility Study. If the Business Case is signed off by key

stakeholders it is time to create the Project Initiation Document (PID).

2- Project Planning

This phase is about setting clear goals and agreeing clear roles and responsibilities. A lot of the

artefacts will be produced during this phase. A Project Plan including Project Scope will be created

which outlines what will be done, by whom, when, and for how much money. This allows a Resource

Plan to be produced.

3- Project Execution

This is the core delivery phase and it typically starts with a kick off meeting run by the Project

Manager who will ensure all resources are aware of their responsibilities. Phase 3 and phase 4 will

typically happen in parallel.

4- Project Performance & Monitoring

This phase is about continuous monitoring to ensure the project is on track to plan and budget. The

Project Manager will make necessary changes to resources to ensure alignment to the plan. A

Project Manager should define Key Performance Indicators (KPIs) to measure project performance.

This may include quality deliverables, cost tracking, and project schedule etc.

5- Project Closure

Once all project tasks are completed and the project is signed off, there should be a process of

reflection. The Project Manager should run a session to evaluate the project successes and failures.

This is an opportunity for learning so that future improvements can be made when running projects.

It is at this stage the Project Manager will also produce the Final Project Budget and Final Project



In conclusion, there is a lot to learn for a budding Project Manager, but the PMP program 

is a great way to kick start that learning process with formal training,

and an accreditation thereafter.

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